Join me in support of WHY I LOVE HORROR (updated as events are added)

Why I Love Horror: The Book Tour-- Coming to a Library and a Computer and a Podcast Near You [Updated Jan 2026]

RA FOR ALL...THE ROAD SHOW!

I can come to your library, book club meeting, or conference to talk about how to help your readers find their next good read. Click here for more information including RA for All's EDI Statement and info about WHY I LOVE HORROR.
Showing posts with label weeding. Show all posts
Showing posts with label weeding. Show all posts

Monday, April 28, 2025

Collection Development Crash Courses via ALA

Look, I know with the confusion around IMLS funding that a lot of Continuing Education is on hold in most library budgets and especially in State Library budgets (which is how most libraries get their CE) . That is why I want to point you to this ALA Courses option this July as you can get four classes for staff across all of your service areas for less than hiring me to make a virtual visit to your library.

And all four of these people are excellent. I not only know and trust them, I helped to bring them to eCourses for these classes. And, they have done this previously. The reactions were so positive, they are back.

Click here for all of details or use the links below. Please note, you can buy only the classes you want, but honestly, it is a much better deal to get them all and just make sure the correct people at your library watch the one for them.


Webinars and eCourses

for Library Professionals


Collection Development Crash Course

A bundle of four 90-minute webinars.

Wednesdays, July 2, 9, 16, and 23, 2025

2:30 pm Eastern | 1:30 pm Central | 12:30 pm Mountain | 11:30 am Pacific

If you’re new to collection development, it can be intimidating. Responsibility for a library collection has many facets, from assessing the needs of your community to staying current. We’ve assembled a team of four collection development experts for this crash course webinar series, and they’ll take you through everything you need to get started.

 

This four-part event includes the following sessions (all sessions also available for individual purchase):

Learn More



Each session also available for separate registration

Developing the Youth Collection

In this webinar, you’ll learn the basics of collection development for kids and teens. You'll also learn about how to prepare for and handle material challenges and how to make sure your collection development policy provides adequate support for these situations.

Learn more













Developing the Adult Fiction Collection

Diversity is the key to a strong adult fiction collection. In this webinar, collection development expert Lila Denning will cover how you can grow and diversify your collection to make better readers advisory choices and offer stronger materials to your patrons.

Learn more

















Developing the Adult Nonfiction Collection

In this event, collection development expert Stephanie Sendaula will show you best practices for developing, maintaining, and weeding the adult nonfiction collection, with an emphasis on staying up to date with trends in popular areas such as memoirs and cookbooks.

Learn more













Weeding Your Collection

A truly patron-driven collection serves its community effectively, and with continually increasing demands taxing libraries’ limited resources, every item in a physical collection must justify its shelf space. In this webinar, weeding expert Karen Toonen will cover the challenges inherent to weeding and share tips, tricks, and tools for collection evaluation.

Learn more
After participating in this event, you will:
  • Have a stronger understanding of how to get started with nonfiction collection development
  • Be equipped to stay up to date with nonfiction trends that can help you to keep a collection current
  • Gain the confidence to purchase books in subjects outside of your usual reading interests
  • Understand the foundational reasons for diversifying your collection and be able to reliably discover diverse materials
  • Understand strategies for recommending works either actively or passively that go beyond your lived experience or the perceived lived experience of your community
  • Recognize the importance of the book atmosphere and how libraries, publishers, reviewers, vendors, authors, bookstores and the public all work together
  • Understand the fundamentals of curating and maintaining collections for youth and teens
  • Have a list of resources to consult, including where to find reviews and other collection support tools.
  • Feel empowered to advocate for materials for youth and teens
  • Be able to articulate to internal and external stakeholders why weeding is as important as selection as part of a robust collection development plan
  • Be able to revitalize collections, increase circulation, enhance visibility of diverse materials, and highlight materials relevant to your communities with confidence
  • Be able to implement logical, rigorous weeding doctrines which will free areas for new collections, promote patron driven collection policies, and create additional space.

Monday, March 8, 2021

Cancel Culture and "Classics": EDI and RA Implications

I wanted to take some time to add to the discussion about the Dr Seuss hoopla for a few reasons. First, I wanted to let my anger and sadness about the way our profession was responding to subside a bit so I could allow a clear message of anti-racist reasoning to come through in my post. As much as my readers enjoy my "rants." this topic needed my clearer head to prevail. Speaking of clearer heads, here is the coverage from PW and Book Riot last week in case you somehow missed it [?].

And second, as this issue surfaced its ugly, racist head, I was already knee deep in a huge revamp of the type of EDI programming and going to be offering [see my first 2021 Resolution]. And knee deep may be an understatement. A colleague and I are working on a huge change to how we approach this subject beginning in April with multiple programs already booked. More on that soon, but the entire issue of "cancel culture and classics" was already in that new training program, because this is not a new issue, just a new example. How people respond when faced with the fact that something we hold as "Classic" doesn't stand up to today's standards is embarrassing and upsetting.

So first, I want to address the concept of "Classics" as being untouchable, then I want to address the inherent problem with how white librarianship is NOT meeting the anti-racist threshold, and finally, I will end with some words a colleague posted on a list serv here in IL which she gave me permission to share here with a wider audience. I apologize in advance for the length of today's post, but it is important.

"Classics" are simply the books that we as a society deem to be an exemplary standard. They are not implicitly better just by their existence. "Classic" is a term applied by the majority of decision makers at a specific time. It can just as easily be removed as it was applied as decision makers and cultural standards evolve and change. The text itself is only placed on a pedestal by popular opinion. And with the "decision makers" being overwhelmingly white, heterosexual, and male throughout time, you can see how things change as more voices are allowed to enter the "decision makers" sphere. 

Also in this Dr Seuss example, these titles are not "Classic," the author is, and even his family is embarrassed by these titles and wants them removed from his legacy. But the above point holds true for any "Classic" from Little House on the Prairie to Gone with the Wind. We act like something that has been given the designation of "Classic" can never be stripped of it. Of course that is not true. What is classic morphs and changes over time to reflect the society at large. It is a designation that can be removed as easily as it is made. 

Let's remove race and insert a gendered example that went the other way. Pride and Prejudice was decidedly NOT seen as "Classic" in it's time. It was seen as a woman's novel, a silly Romance. And yet, today, it is universally considered a "Classic." Time change and with them so should this designation fo a variety and range of reasons. And it has and does, over and over, throughout time.

Now let's move the the white librarianship response to the "Classics" dilemma. First, the local public library is NOT a repository library. Our collections are not responsible for holding books that do not meet the standards of our collection development policies. We weed books for being out of touch and/or incorrect all of the time. Do not tell me libraries are neutral. The act of developing a collection is never neutral. People are making choices about what titles to own and what to remove every single day. I did collection development for a community of 60,000 people for 15 years. I understood what I was doing as I added titles. I was crafting the collection I felt would best serve my community as citizens of the world.

Let's again consider a similar situation but remove the racial frame because all you all get too worked up when race is involved, but somehow are able to see clearly if I  remove it. [Please note my sarcasm, I am not stupid.]

Very early in my tenure at the library, as a baby librarian in my mid-twenties I was put face to face with this don't weed the "Classics" argument. My library had every single year of the "Best American Short Stories" collection on the shelf. It was close to 100 years of titles. That's almost 100 books. I set about to weed all but the last 5 years within my first month at that library. A staff member saw the books set out to be removed from the catalog and "reported" me to the Director. I was asked to answer for myself for removing these "essential Classics" from our collection. I answered by saying, "Last time I checked, we are not the the Library of Congress. We are not responsible for being a depository library. I was hired to craft a browsing collection for today's readers. These volumes are taking up space that can be held by newer titles. If people want a very old, award winning story, I  can still get it for them through interlibrary loan. Not to mention the fact that many of these stories are already in the public domain." 

I am happy to report, my Director not only agreed with me, she told me later that this response was exactly why I was hired. 

I bring this up because this Dr Seuss issue is exposing a problem my experience also exposed. Many librarians are saying, "Okay, these books are racist and I am not racist, so I will remove them from circulation and make keep them in the catalog for "in library use only," so we have them if people ask." Their argument for this troubling behavior is that they don't want to be accused of censorship for removing them. And here we see the problem between being not racist and being anti-racist.

As I said above, you, the average local public library worker are NOT working at a depository library. You  are under no obligation to keep every book. And you already don't. You weed books for all sorts of reasons. On top of this, many of your Libraries have invoked anti-racist pledges and statements, and yet you are worried about keeping access to books that even the author's family has said are harmful in regards to their racist depictions. WHY?!?!?  How is that anti-racist. It's not. The number of libraries who are keeping the books but removing them from circulation is pretty much the majority, and it is sickening.

The majority of this profession is upholding racism in fear of being charged with censorship. STOP. You  have the power to craft your collections with additions and deletions however you see fit. You have been given that power in your job. You already exercise it daily. Stop making excuses and start living up to the anti-racist ideal you claim you want to support-- because right now, most of you are not.

You want to help dismantle 400 years of systemic racism in this country, right? Most of you tell me you do. Well, dismantling a wall that tall and strong not only takes time, it will ruffle feathers, it will be hard work, it could be dangerous, it will upset some, and it will not be easy. But being wishy washy and not taking a stand will not even move a pebble. We have heavy lifting to do and until the white, cis ladies who make up the majority of our profession start doing the real work, we are not going anywhere. It is our job to speak out for the marginalized and stop forcing them to do all of the work.

As I was working through all of these thoughts and taking pages of notes on how I was going to respond [the succinct version of which you see above], I was also following my library system's EDI list serv conversation on the topic and my blood pressure was rising. Everyone was being very wishy washy about pulling these books. I was also getting emails from colleagues who were sending me their libraries' equally as troubling public statements. Heck, I even got one that was more concerned about the books being stolen to be sold than the racism issue.

I was paralyzed with anger, which if you now me is a very big deal. And then Heather McCammond-Watts, Head of Youth Services at the Deerfield [IL] Public Library had two separate posts on the list serv. Posts which I publicly applauded, posts which shook me out of my angry stouper and spurred me to refocus because Heather was able to get all of my anger into a succinct message. I should note, Deerfield is a wealthy, majority white Chicago suburb. Below are her posts reprinted with her permission:

Honestly, those particular titles weren't even that tough of a decision for me to weed because they are so obscure and obviously going out of print. They clearly don't adhere to our diversity audit's standards. Now is the time to stand up for our EDI values. Before this controversy, they had very low circs too. If one of our patrons asked us to purchase those titles fresh today, we'd all say no, right? I understand that people are afraid of political blowback and wish to avoid controversy by letting the books die a slow, quiet death. My own perspective is, why do we do diversity audits in the first place if we're not willing to make some of these tough decisions and be proud of what we are doing and explain why to our public? Today's kids deserve much more than to be confronted by hurtful racist imagery in their books, and seeing us stand up for them as a library is empowering. Those racist illustrations turned my stomach, and I can't imagine how a BIPOC child might feel when encountering them for the first time.  "What you permit, you promote." --Embracerace.org. I like the idea that librarians can be like doctors with a foundational value of "First, do no harm," especially when it comes to youth services. The Anti-racist Educational Institute says, "In our classrooms, the words we speak, the books we read, the pictures we hang on the walls, all tell our students if it is okay to love themselves or not." Pretty powerful stuff. I know each library needs to make their own decision on this, but I would encourage all of us to be brave and bold and recognize that our EDI actions speak louder than our words.

And then the next day, Heather posted this. Please note the bolded text is my emphasis. 

This issue had me tossing and turning all night. How do we right this wrong? Nobody debates that these 6 books are glaringly racist. Why are we defending them? This is our confederate statue moment. Do we continue to prop up and support past injustices against marginalized people or not? We need to create a world/library where today's children are not fed fear, hate, and injustice. We don't allow bullying in our libraries, and I don't understand why we allow these books to continue to perpetuate harm against 4 year olds who might encounter them. What is the best way to repair a historical injustice? The Seuss foundation made the decision to stop printing these books as their answer to that question. They are taking accountability, and trying to repair a past wrong. We have a past wrong to correct too. Past librarians purposely selected these titles knowing full well that the images inside were racist (yes, even when they were first written they knew about the stereotyped illustrations but justified it away because, well Seuss.) Just because racist imagery was more "normalized" in the past, doesn't erase its continuing impact. Here's a recent review of If I Ran the Zoo from Common Sense media: 
Pretty Racist
"Hey so my kid got this book from the library and it has racist depictions of Asian people and Middle Eastern people. So maybe skip this one, it hasn't aged well."
That's what we're continuing to promote by keeping these titles on our shelves. Is this a good look for us in our communities? Would we recommend these books, use them in a storytime, put them on a display, add them to a booklist, share them happily with a child? Then why are they taking up valuable space on our shelves waiting for unsuspecting families? 

Heck, I weeded out all the Caillou books once he went off the air. These titles are "off the air" too, and don't justify their place of honor on our limited shelving. Am I canceling Dr. Seuss? Absolutely not. In fact, this will enhance his legacy because it cleans it up considerably, and rest assured the other non-racist titles will do just fine. Am I canceling racism in my library for today's kids? Yes. Yes I am. 

Heather has many excellent points, but it is that bolded area which takes the conversation away from the book world which I want you to ponder. Heather is ABSOLUTELY correct to call this our Confederate Statue moment. That is NOT an exaggeration. Let that comment below sink in everyone. Not a single one of you thinks we should keep up those statues. And yet, you go to bat for racist books that even Dr. Seuss' family wants removed from his legacy. Please take a step back and check yourselves.  

And the final section I bolded also bears repeating. She is cancelling racism at her library, not an author. I am going to use that in my talks from now on [with a citation to Heather and this post]. Classics and their authors are not being cancelled. The artificial, human applied designation is being removed. It wasn't there when the volumes were conceived or published. It was applied after and informed by the era in which it was applied. That is all. What we are actually cancelling is racism

If we don't address the racism, homophobia, etc in older books, especially those we hold up as "better," we allow systemic oppression to continue. We don't grow as a society. There was a time, not that long ago, when people of two different races were not allowed to be legally married in this country. We are allowed to grow and learn and evolve. 

This is only the beginning on my full onslaught on this issue. I also understand that many of you agree with me while your library is doing some of the things I am condemning. In fact, I know this as a few of you have said you are waiting for this post to pass on to your superiors so you can do what needs to be done. I talked this responsibility seriously and I have more planned.

Later this week I will have a revision of my EDI mission statement, one I planned to debut next month with my new program but clearly it cannot wait. But don't expect me to take any of your excuses. Not that I did before, but I am so done. Not racist is passive but anti-racist requires doing. I will be doing, and not alone. I am working VERY hard behind the scenes to start a national conversation on this issue with a fellow expert. We are specifically framing our program around all of your excuses, the ones we have heard for the last 2 years as we  have given these programs. And we have been taking notes. It is not longer about convincing all of you WHY you need to be anti-racist, rather the focus is now on HOW you will do it.

Wednesday, July 24, 2019

Call to Action: You Are Not Done Working Until Every Single One of Your Books Is Checked Out At Once

Today's Call to Action post is from a note I have had in my draft folder for a while and it something I often say during my in person appearances--
Your work is not done until every single one of your books is check out all at once.
Obviously this comment is meant to be provocative and spur conversation. It has way more nuance than it seems upon first glance; however, it does quickly sum up the entirety of our main mission in RA Service. Our job is to get the books out into the world, off our shelves, and into potential readers' hands. It is not to collect them, possess them, and be the gatekeepers, limiting access.

I know you all know this in theory but too often I see library workers getting possessive about "their books" or "their collection." The books are not yours. They belong to your community because they paid for them. You simply chose what to fill the shelves with. They trusted you with the funds to make their collective collection. We are there to figure out the most efficient and effective ways to get the right item in the right person's hand when they want or need it. Period. No buts.

I don't care if the book is one that has a tendency to disappear. Replace it. I don't care how you feel about the title at hand. If it is what that reader wants, give it to them.

I have literally had to tell library workers [both co-workers and clients] to stop limiting access, to stop thinking they are your books, to stop closing the gate. So that is why I developed this soundbite:
Your work is not done until every single one of your books is check out all at once.
It is an easy way to start this conversation. But let me break down a few deeper levels of meaning here.

First, this statement reminds us that we are matchmakers between the books languishing on the shelf and that perfect reader who would love said title if only they knew of its existence. Matchmaking is an active verb. This reminds us that we aren't supposed to sit back and wait for people to ask us for help. We need to always be working toward improving book discovery for our patrons. Whether we are actively book talking or making displays, posting lists, doing staff picks, whatever it is. Our job as Readers' Advisors is about us making the effort to match people with titles.

Second, this statement brings up key collection development issues. If your work is not done until every single title is checked out at once, then you need to ask yourself, why isn't every title checked out. This question is one we should always be asking ourselves. And the answer is two fold.

  1. Are we buying the correct books for our community? All of us who do purchasing should always be assessing if the books we are choosing are what our community wants. I don't care what you want. Are your choices diverse and inclusive in every way, so that all members of the community can read about all human experiences? 
  2. Are we weeding enough? Sometimes books that should be going out aren't because they are surrounded by too much junk. Weeding is essential to having a healthy collection
These are both huge topics that I, as well as many others, have discussed at length in other places, so of course, I am not doing them justice here, but I would also be remiss if I didn't acknowledge that these issues belong in this post, at least as a mention.


Third, in the your work is not done until....discussion is that this statement should also remind you about pushing those backlist titles. Books you know are a good read but which haven't  circulated in a while. I talk about the backlist and it's potential as a treasure trove of "new to you" options for readers often here on the blog, but today I am adding a brand new backlist tip:
I suggest having your team work together each month to identify some way back titles that you should all be book talking that month. Get 10 titles together, print out some quick info from NoveList or Goodreads, put it all together in one document and encourage staff to prioritize hand selling those titles that month.  You made the list by working together, so you are getting a wide variety of options and your patrons will love hearing about so many "new to them" titles. When we give them title suggestions they never would have found on their own, without us, they are happier with us and more willing to ask for help again, even if they didn't love the title. And by working together, you all do a little work, but together you make a huge impact. 
This leads to the fourth and final point: Try to suggest titles you haven't before. The backlist tip above is one way to do this. But another way is to simply roam your shelves and look for titles you have never heard of. Grab a few. Bring them back to the desk. Look them up in your favorite resource. Read some reviews- professional or reader comments. And then try suggesting the best sounding ones to a reader who may enjoy them. And if the book you pulled out randomly seems like a bad fit for your collection and you can't think of anyone to suggest it to, then weed it. You just tried point 4 but accomplished point 2. Winners all around there.

One of the benefits to living the mantra- Your work is not done until every single one of your books is check out all at once- is that along the way you will also be identifying new ideas of what to suggest to your patrons, leading them to finding new books that might even be in a different genre than they normally read, which will in turn lead to them trying more of what you have, which will in turn mean more of your titles get checked out. See where this is heading? In other words, living by this motto means you are also modeling it as a behavior and that will encourage your patrons, actively or subliminally, to try something hiding in the stacks too.

Obviously, you will never have all of your books checked out at once, but that's why it is a vision, not a mission. Mission statements help you to define what you are doing, but vision statements are the ideal of where you hope to get to in a perfect world, but realistically never will.

Have vision in your RA Service. Attempting to have all of your books checked out at once is a great way to keep that vision of ideal RA Service in front of you, on the horizon, not behind you in the review mirror.

For past Call to Action posts, click here.

Wednesday, October 11, 2017

ILA Conference: Day 2-- RA, Collection Development, and Patron Service


No surprise here, but today my personal theme of learning was RA, Collection Development and Patron Service. How the three go together.

PLEASE NOTE: THERE ARE PROBABLY TYPOS HERE. IN ORDER TO GET THESE POSTS OUT QUICKLY, I AM ON SCANNING THEN AFTER WRITING THEM DURING THE PROGRAM.

First session featured my former co-worker [and boss] Kathy and a former student Ally who both work together in Readers’ Sevices at Skokie Public Library.

We Welcome Everyone - Inclusive Readers’ Advisory:
We all agree that we need diverse books. Indeed, we as readers' advisors need to suggest more diverse books. Come learn how we challenged our patrons to read (and our staff to suggest) more diversely and how we're making diversity a normal part of readers' advisory.
Allyson CoanAdult Services LibrarianSkokie Public Library 
Kathy SextonReaders Services SupervisorSkokie Public Library
You can access their slides here. Search by either presenters’ last name and it will pull right up. They have a lot of pictures of the things write about below.

  • Skokie is working very hard to be more consciously diverse. They began by acknowledging that not only is selection privilege, but so is suggestion. Meaning that you can work as hard as you want to make your collections more diverse, but if your staff doesn’t know about these titles and/or never suggests them-- these books won’t get read. 
  • They consciously changed their popular “Good Reads” shelf. It is their “most wanted” display right near the main entrance. Instead of simply buy extra copies of the books that had the highest circulation, they made a conscious decision to include diverse books and it is so popular that they have to refill it constantly. 
  • If you give people more diverse options, they do read them. 
  • Skokie Welcomes Everyone [Skokiecares.org] was a community wide initiative toward inclusion and diversity.
  • They talked about their Spring Reading Challenge and how they challenged people to read something new to them. Here is the link to the form. People loved it. They loved being challenged to try something new. The staff was there to help based on their preferences, likes, and dislikes. 
  • See the slides (link above) for some of the results and feedback of what they suggested and how patrons enjoyed it.
  • They also mentioned how working together as a staff- 25 ppl involved- to make suggestions was in and of itself a great training tool. Everyone involved was seeing the requests and the suggestions. Everyone learned about new authors while working together!!!
  • 86 people participated over 3 months. 21 ppl did more than one challenge.  1 person did 7. Several did 5. That’s a lot over 3 months.
  • Because they asked people to challenge themselves and made the process personal, they got very valuable and honest feedback. They also did a very short- 2 minute survey to all participants. One question was,” Were you introduced to a new genre, format, or author you will try again in the future?” Over 70% said yes.
  • To help yourself improve- you need to be conscious about it. Ally found the image  on the DEMCO website, printed it out and puts it by her desk to keep herself honest.
  • They analyzed all of the books they suggested through their BookMatch program. The results are in the slides. For example, they suggested a lot of white women. Okay, that’s their baseline. Now they know this and try NOT to always suggest those authors. 
  • THIS CAN BE DONE. YOU HAVE TO BE INTENTIONAL. SEEK OUT THESE DIVERSE AUTHORS.
  • There were times this was hard. Kathy noticed that publishers are not publishing these books. YA books do a much better job of publishing stories that raise up marginalized ppl. But adult books-- not so much. Kathy’s advice is that you can’t get frustrated. When you are intentional, it changes the landscape on what you put out there, but you can only suggest what is published. We are not up to speed there yet.
  • In their analysis [agin in slides] they also looked at own voices question too.
  • They also included a slide of all of their resources that they used. Check them out.
  • The overall key here is that you can’t wait for diversity to happen. You need to make a conscious decision to be inclusive. This is HUGE. I have many friends and colleagues at Skokie and I am proud of them. They have a diverse staff and a diverse community, but even then, they were falling behind. If you learn nothing else from this series of posts from the ILA conference, I hope you take this away.
Next was Weeding Wonderland:
Selecting materials is only half of the collection development process. Welcome to the Weeding Wonderland, where we continue the collection development process. We will talk about the tricky and challenging problem of saying “Be Gone!” to the weeds in your collection. We will provide you with some tips, tricks and tools for evaluating your collection that support the patron experience and access to materials.
Patricia SchwartzTeen LibrarianWest Branch, Aurora Public Library 
Carol McFarlandReference LibrarianLemont Public Library 
Monica MinnickChildren's Services LibrarianNaperville Public Library 
Dorothy RyanDirectorMcKinstry Library, Lincoln College 
Karen ToonenAdult Services LibrarianNaperville Public Library
They have handouts and slides here. Search by any of the presenters’ last name and it will come right up.

Also, Karen will be doing a longer version of her part-- about weeding fiction-- at ARRTCon.

  • Why Weed? It is an important part of collection development. Easy to choose books, hard to decide what to remove.
    • Tend your collection like it is garden. Remove the weeds and let the flowers shine. With over crowded shelves, good books get lost.
    • Weeding is also a great way for you, the selector to know your collection.
    • Weeding regularly also lets you see how highly packed your shelves are in certain sections.
    • Reports vs. touching your books- Do what works best for you. Both work.
    • Inspect all areas for circulation rates, condition, and representation of diverse voices
  • How to get your staff to buy in?
    • Know your stakeholders. Anticipate their questions. Are you going to replace that?, for example. Book as a sacred object. Some stakeholders thought just being a book means you can’t get rid of it.
    • Be ready to explain your rationale/criteria. How will you explain yourself.
    • Have a collection development policy to back you up. 
    • Educate stakeholders that weeding is part of a healthy library collection.
    • Make and argument: Basic ones-- average age of collection, circulating stats, chaining needs
    • Communicate! You have to be as transparent as possible. Accept feedback and suggestions about the process. Especially the disposal! People want to here that you are donating or recycling. Anything but throw in trash. [Sometimes you have to, e.g.. mold]. Allow veto power.
  • Tips, Tricks, & Policies
    • Easiest is weeding by condition.
    • By the way-- mold is bad. It spreads!
    • Policies are for everything else. The handout [link above] had examples of deselection 
    • MUSTIE
    • Reports! ILS or Collection HQ. You pick the criteria that you can use to weed by. Last checkout date, date published, number of checkout.
    • At Naperville-- they don’t want more than 5% of the collection to be “dead.” Dead for them is not checked out in 18 months.
    • When they weren’t regularly weeding- it was a hard and fast rule. A place to start to deep clean collection. Now it is just a maintenance issue. Everything is circulating more now that collection is cleaned up.
    • Your library needs to create their own criteria-- and you must be ruthless with the criteria. Very few exceptions.
    • Examples of books in pristine condition and are very new that didn’t circulate. But we have to get rid of the things that your patrons don’t want to make room for what they do want.
    • Work on small sections at a time. Work on a single shelf at a time. Don’t overwhelm yourself.
    • Weed daily. Pull old looking books as you are helping patrons.
    • If you don’t weed daily, you end up weeding hundreds of books at a time, and when patrons see stacks of weeded books, that is bad PR.
    • The more you weed, the easier it gets. Get rid of it and you will replace it with a book that will become someone’s favorite.
    • Other questions to ask yourself? Is there is another copy-- yes. Is it an award winner? Can you get it in another format. Is it part of your local history. Would you be embarrassed if your library didn’t own it?
    • WE ARE NOT ARCHIVAL LIBRARIES! WE CANNOT KEEP EVERYTHING.
    • Where to start? Technology is a great place to start. Science. Kids biographies of no longer popular people.
    • Fiction vs Nonfiction. So much more documentation on weeding Nonfiction. 
    • Weeding for age doesn’t work in fiction. Ex: Agatha Christie is old but goes out like crazy.
    • But “Ugly” works. If you are embarrassed to take it home, get rid of it. You can replace it.
    • Elsewhere-- can I get it ILL?
    • Weeding series! If you pull your dead items and many come from the same series, it might be time for that series to go.
    • What if book 8 in a 10 book series is dead? For series it is great to keep newest books in a series and the first couple. This keeps fans of series happy and still allows you to introduce new readers to the series. You can get them the middle books through ILL.
    • Make a MAX number of copies for in demand titles. Only make rare exceptions. 
    • The James Patterson problem. There are too many books. Evanovich, Sanford, Steel and Woods also write multiple books a year. These titles will never show up on your dead reports. You have to go in and weed them with higher standards. 
    • Times to be more cautious-- audio and large print for less popular authors. You might be able to replace them.
    • Common excuses not to read books-- It’s my favorite! Oh well. You can give your favorite book a chance. Hand sell it or put it on displays. If you can’t get it to circle in a year-- it has to go. If you really need to have it, weed it, put it on book sale and buy it for your home collection.
    • IT’S NOT YOUR LIBRARY OR YOUR COLLECTION. It’s your community’s and you are the curator for THEM. 
    • It is a popularity contest. Our shelf space is precious
    • If our collection development policy is “Give Them What They Want,” then our weeding policy should be “Get Rid of What They Don’t Want.”
    • Goal is to have 20% of your collection out at any one time.
    • After you ruthlessly weed, you will have more space for cover out shelving. Circ stats prove that shelf out circulate at double the rate.
    • You can always put some dead books face out to give them one last chance.
    • Good books or classics sometimes just need a new cover.
  • Wrap up:
    • Weed early, Weed Often!
  • Questions: What to do with employees who go behind your back- At Naperville they review you each year on if you collection is 5% dead or less!
  • Changing your shelving to based on how readers read. So world building nonfiction about a fiction series like Pern or George RR Martin needs to be shelved with the fiction series they are about. That is where they will circulate.
  • Suggestion from audience: Make a sign for selectors- “Every purchase is a future discard.” LOVE IT!
Don’t Throw Away Your Shot at Stats: How To Build Useful Collection Statistics from Scratch:
Why look elsewhere for collection statistics when all of the data is already stored in your ILS? Learn how to use your collection data to create meaningful statistics through commonly available applications, and gain insight into your collections by conducting a collection analysis. Discover what data is available in your database, how to retrieve it, and how to present it so selectors can make better-informed ordering decisions. 
Rebecca BartlettHead of Technical ServicesLa Grange Public Library 
Kristina JohnstonCollection Services LibrarianGail Borden Public Library District 
Lisa BobisTechnical Services ManagerJoliet Public Library 
Matt HammermeisterILS ManagerPinnacle Library Cooperative 
Susan LytinenData Projects SpecialistGail Borden Public Library District
They have handouts and slides here. Search by any of the presenters’ last name and it will come right up.

I went to this session- which was more focused on cataloging- to see the cataloging side of the collection story. I have written more about the importance of RA people working with catalogers here. Hearing the catalogers side of the story was very enlightening. Working with “front line staff” issues came up. I was so glad to hear them. I hope these notes inspire some of you seek out training or information from tech services people. They are our allies, not our enemies.

Also, this session was excellent to go to right after the weeding session!

  • Set up your collection to get the right stats that you need and know that they are accurate.
  • Think broad and then go specific- stat codes and collection codes.
  • Also ask staff what they want and set up your collection in the ILS that way.
  • Multiple codes. Some collections have one level, others you have multiple breakouts with codes.
  • Multiple formats need to be standardized. So you get- Juvenile-Fiction-Audio. Make sure same as the books just add the audio. You will get better stats.
  • DATA CLEANUP is important. If you don’t have the right stat and collection codes with the right call numbers, your stats will be wrong.
  • How do you determine what stats you want?
    • How often? all the time, fiscal year, calendar year.
    • How specific- location, format, every 10 for Dewey, etc...
  • Data retrieval. Schedule your reports so data comes when you need it. If your report is 10-12 steps, it is easy to forget one. Also this way you know it always runs at the same time, the same way.
  • Compare apples to apples. 
  • They talked about some useful reports
  • Relative Use: the ratio of the % of the library’s circumstance vs, % of library’s holding for each collection. You want a 1-1 ratio. If you have 40% adult NF, it should be 40% of your circ. Higher and you don’t have enough, lower- you have too much.
  • Turnover Rate: Circs per item spread out over entire collection. 
  • % of items checked out. For entire collection. Yes. But you should also look at New items separately. They should be higher.
  • They talked about active use vs dead collection. Dead collections came up in weeding session.
  • Average Age. Good to run but serials can skew your results. You need to make a choice.
  • At Joliet, they email out the reports to all selectors each month. They can break them down as much or as little as that selector wants/needs.
  • At Gail Borden they compare circulation to total holdings. Similar to the previous ppl’s relative use. But they use a visualization model with charts and graphs.
  • Why you should visualize data?
    • Makes patterns and trends easy to spot. Quicker. Colors and shapes easier to digest than numbers.
    • Keep the graphics simple when you visualize.
    • Data needs to be filtered and formatted. Pivot tables allow you to drag and drop the data you want without having to manipulate it. You choose what to compare and the table does it.
    • You have to normalize your data- You can’t compare circulation to holdings. 
    • Using Excel Pivot Charts. 
    • Play with the charts and click around. It doesn’t change the base data, it is only changing how you visualize it. [Becky: I love this advice.]
    • Use Lynda.com for a class. Ask Google.
    • Using Access tables and queries to get more data if your ILS doesn’t gather it. She went into a lot of detail about how to do it. If you are interested contact Susan in the list above.
  • Using Collection Statistics for Staff Training:
    • With Rebecca from my home library!
    • She talked about the LGPL Collection Development Plan. Plan is 88 pages. Policy is 2 pages.
      • Each selector wrote their sections. Rebecca provided the statistics.
    • Showed how they use statistics to help selectors buy and weed in their collections.
    • They can use statistics and reports to track collection development performance over time. They now have 4 years of data for every collection in library.
    • Use for purchasing and weeding yes, but also to evaluate off and new formats.
      • What to get rid of
      • Where to grow-- allocating shelf space
    • Allows you to decide what collections to promote and display.
  • Questions: What about staff who use the relative use stats as an excuse to not weed? If relative use is 1:1 I don’t have to do anything. In that case dead items report from Collection HQ is key. Even in a 1:1 relative use collection, there ARE dead items.
  • Q: Grubby in Collection HQ-- Different criteria for different collections.
  • Q: What stats do you give the board each month? Board get simplified version in broad categories. Also Year to date and comparison same month for a different year.
  • Q: Do you get pushback from your front line staff when you present stats? Visualization of data has helped with that. When you show them numbers, they shut down. When you make it super simple, people are more willing to accept that a change is needed. You can SEE it.
  • Overall advice- share this data with all staff-- selectors and front line. Let them know what collections are doing well, which are struggling. Front line staff don’t have the time to assess things like “average age.” Joliet woman showed reference that the average age of their reference collection was 25yrs. Yikes! They didn’t know. Once they knew, they wanted to work on the collection.
  • The staff need the data to understand their collections better. They can see the bigger picture and make better choices.